Products CarePilot360
A decision engine for care rotas.
A workforce management platform for care providers: staff, availability, leave, staffing requirements and rota planning in one system — with Auto Rota, a care-specific decision engine that explains every choice it makes.
- Product
- CarePilot360
- Sector
- Workforce management for UK care providers
- Status
- In market
- Built and run by
- Vawzen Group Ltd
- Platform
- Web · multi-tenant SaaS
The problem
Care rotas are a constraint problem disguised as a spreadsheet.
In many care services, a manager builds the week by hand. Who’s available? Who’s on leave? Which shifts need a senior on duty? Who’s short of their contracted hours, and who worked last weekend?
The answer usually lives in a spreadsheet and gets shared as a PDF. It takes hours, mistakes are easy to make and hard to spot, and nobody can explain afterwards why the rota looks the way it does.
CarePilot360 brings the whole workforce picture into one system — and then does the hard part automatically.
Auto Rota
It fills the rota. Then it tells you why.
Auto Rota is the core of CarePilot360: a care-specific decision engine rather than a generic scheduler. Run the illustrative demo below.
CarePilot360 · Auto Rota
Illustrative demo · fictional staff
Decision log
- Press “Run Auto Rota” to fill the open shifts. Every choice is explained in plain English.
- Senior on every day shift
- Minimum rest between shifts
- Contracted hours balanced
- Weekends shared fairly
- Availability respected
01
Care-specific rules
Staffing levels per unit and shift, senior cover, contracted hours, fairness and safety limits — the rules care managers actually work to.
02
Explainable, not a black box
Every assignment comes with a plain-English reason, so a manager can check a decision in seconds and trust the rest.
03
Built with operators
Shaped by real care-operator workflows, not assumptions about how a rota ought to work.
What we built
One platform for the whole workforce.
- 01Staff profiles
- 02Departments and roles
- 03Availability
- 04Leave and absence
- 05Staffing requirements
- 06Rota planner
- 07Auto Rota
- 08Timesheets and contracted hours
- 09Reporting
- 10Permissions
- 11Organisations and workspaces
Engineering
What building it taught us — and what it proves.
The decisions behind CarePilot360 are the same ones we bring to client software. (We keep implementation and infrastructure details private, as you’d expect.)
01Multi-tenant by design
Organisations and workspaces are separated at the foundation, so one platform serves many providers without their data ever mixing.
02Access kept apart from workforce data
The people who log in and the staff records they manage are different things, with permissions set by role — so each person sees only what their job needs.
03One source of truth for the rota
Planning, Auto Rota and reporting read and write the same assignment records. Nothing is copied between systems, so nothing drifts.
04Commercial foundations
Trials, plans and recurring subscriptions were considered from the start — it’s a product that has to be sold and supported, not just built.
Start a project
Have a problem with this shape?
Complex rules, lots of people, work that has to be right. That’s the kind of software we build — for your business, or as your product.